General Requirements Analysis For The Small And Medium AMIS

Along with the in-depth development of the network and information technology, the archival work also by their way to the era of information technology and network. The Archives Management Information System(AMIS)into the archives management agencies, and become an essential management tools and means. So many files software companies have also emerged, brings a wealth management software products for the archives department at the same time, also brings a confusion of choice. Some departments in the purchase AMIS applications that the system can not meet the functionality of their need, or it does bring some distress in the practical application, but before did not expect it. In fact, this is the requirements analysis must be resolved, the archives sector in the choice of AMIS they need carried out their detail functions demand analysis, performance needs analysis, etc. And they must clear their own needs which features or achieve what the degree of the draw and what kind of results. But some employees of archives work are lacking informatization’s consciousness and information technology expertise, so they difficult to accomplish an objective, informative and practical AMIS requirements analysis, this article is based on this issues. It from the actual result of the survey and specialized software requirements analysis, we constructed the complete framework of the demand for different archival institutions or departments, conducted a comprehensive analysis, and illustrates the decision in the choice of archive management software for the unit or department support summed select products, the development of requirements analysis should follow the principles and steps, so that the files relevant departments (the purchaser) in the development of a demand analysis, we can use the research results of the paper in the paper given based on the framework, add your own content, the formation of the needs analysis report, delivered to the R&D units to lay a solid foundation for system developers to understand the needs of users, but also according to the demand analysis, available in the market the software finished the inspection, evaluation and screening.Part in the actual research is mainly in the construction or select the AMIS for the archives sector whether in-depth needs analysis and demonstration, as well as problems encountered in the use of the management process, design a questionnaire of the AMIS, combined with interviews on the Hefei area part of the file department conducted an investigation. The findings show that awareness of a comprehensive needs analysis:most of the units in the choice of AMIS is relatively weak; the problems encountered in the use of the process, many of which are demand analysis of the lack of direct or indirect; trigger needs the big reason is that no simple and convenient needs Analysis Framework reference.In the AMIS requirements analysis part of the first to analyze and describe the reason for the file management information system and expect to achieve the overall business needs; Second, from the capture and archiving, classification, identification and disposal, control and security, find aspects of retrieval, report design production and management, functional requirements, a deep analysis, and to develop the functional requirements; again from the system accuracy, timeliness, scalability, standards, friendly advanced nature such as described in the AMIS performance requirements; summed up the purchase, development processes and requirements of the AMIS.