Research And Application Of University Office Automation System Based On Workflow Technology

As the development and progress of current society, not only governmentagencies, but also enterprises are paying more attention to the development andcreation of science and technology. At the same time, with the rapid developmentof university network construction, make the university informatizationmanagement increasingly mature. In order to improve the quality andefficiency,almost all colleges and universities have established corresponding officeautomation system (OA). Nevertheless, because the existing OA systemconsider more about specific business processes, if there has any changes formorganizations or business process, the existing OA system can not meet the demand.The workflow is the core technology to realize business process automation byModeling, operation, monitoring and management.This paper combined with the actual needs of school office design andimplementation of office automation system based on workflow. Describes theconcept of office automation in universities, introduces the current situation of thedomestic and abroad technology; make analysis of the situation of major workflowtechnology and office automation; study on the development of tools--group work software, and make other analysis about the implementation technologyof the office process.System uses the client/server (C/S) model of Lotus Domino/Notes, workingwith the notes document database, Realize the university office automation systembased on workflow. The system realized the main body in the university work：thestudents and teachers’ study of the automatic management of the work and Improvethe existing management mode, the data association departments to realize datasharing.improves the reliability,interoperability, scalability and maintainability of theworkflow engine.This paper studies office automation, allows staff ease their burden in businessrelatively, and can also provides staff reasonable technical analysis. Its completion is based on network, it will also be the ultimate R&D in the field of research. Itsimplementation will be the inevitable development of history. However, I think it willtake some time to achieve it. The development of Office automation currently hasgreatly improved, whether in the field of universities or other units. In the process ofoffice develop in Colleges and Universities, office automation practicality willcertainly be improved.Until now, the content of office automation shows a steady upward trend,because a variety of electronic products are constantly improving change whichchanges with each passing day. And it can achieve remote office, office staff at anyplace as long as log into the system by Internet, they can always view and handle theirown work, people in other places can also access the system which may standardizetheir internal management system. It allows employees to share resources anywhereand instantly understand the develop situation of the unit.This paper is an introduction for the office automation system, an elaboration forthe current situation of the office automation, together with its future development.Also, it is an expectation for office automation to apply in practice. At the same time,the office workflow also breeds among them. And then, on the basis of workflowdefinition has been given, analyzes the monitoring sub system implementationtechniques.After the integration of workflow technology into office automationsystem, work convenient, office environment integrated and transmission ofinformation automation have achieved. Effectively solves the problem ofmulti-departments collaboration between departments and make collaboration moreefficient. Also, addressed the artificial issue of transfer paper media and magneticmedia, so that all works can be completed on time, public officers have more time andenergy to explore the more important issues, rather than doing duplicate, heavy,boring office tasks everyday. Promoting business model to shift from work type tothinking type, and achieving scientific decision-making, improving office efficiency,and fulfilling gridding, automation and standardization of campus management.