Study On The Optimization Of Office Automation System For Harbin Railway Bureau

Office automation system is a comprehensive application of the computer, software, communications and other technology and equipment, and the application of a very wide range of office systems. The application of this system makes the office activities become very intelligent, arranged in good order, to achieve the maximum utilization of working time, the working achievement is far better than the former. This paper first describes the status of office automation system is applied in the field of railway, taking Harbin Railway Bureau as an example for the deep research, research section, the main points of focus plate, in-depth analysis, and gives a series of optimization measures, the third technological revolution brings technological innovation economic globalization has brought the development mode, the combination of domestic and international enterprises, enterprises of the advanced management concept. The management model of Harbin Railway Bureau is still in its original state, which is difficult to be compared with the advanced management mode of other enterprises at home and abroad. With the use of information and communication technology in the global scope, many domestic and foreign enterprises in the management and development of the automatic operation of the office management activities. These operations include information automation, remote disaster recovery video conferencing, remote monitoring, data transmission and encryption. Harbin Railway Bureau management mode still is the most original management mode, this is clearly not with other domestic and foreign enterprises to cooperate effectively, make the enterprise development lag, low efficiency of enterprises, adversely affect the long-term development of enterprises. Specific content as follows:The overall goal of the planning of the office automation system from the design ideas, design principles, design goals in three aspects, the two aspects of receipt management, document management, the design of specific optimization scheme, and process and security of the office automation system to do the specific design. Greatly improve the efficiency of the work of the enterprise, so that in the shortest time to convey the most effective information. Add a new function in the file management, to receive files at the same time can be synchronized distributing documents, save file management time; new file distribution turns reading function, make it become the last step in the document management system, document office system to replace the automatic distribution of documents at room work. To simplify the dispatch office; three main modules are analyzed to optimize the performance of reconciliation. According to the optimization of the above modules, the design process, implementation steps, process management, process management, risk management, and a series of solutions are proposed.The further from the sound organizational leadership mechanism, optimize the hardware and software of capital investment budget, making the office automation optimization schedule and trial operation stage, office automation system, improve the acceptance of "office automation management system" and other aspects of the Harbin Railway Bureau, the office automation system for the implementation of specific optimization. And from the human resources, capital resources, organizational guarantee and other aspects of the office automation to carry out a comprehensive and detailed optimization of the implementation of security. Through the optimization of the office automation system, greatly improves the work efficiency, standardize management, reduce management costs, reduce unnecessary consumption, enhance the scientific decision-making, increase efficiency, expand the influence of Harbin railway bureau.