Research And Implementation Of Electronic Archives Management System

Taxpayers tax files are the basic material formed in the tax collection and management activities, reflecting the taxpayers’ important information in production and operation and the basic process of the tax collection and administration work of the taxation authority. Now the tax users managed by the grass-roots tax department have a lot of paper files per month. Such a large stock of archives bring a heavy burden to the work of grass-roots tax authorities. The tax administrators have to spend a lot of time and energy organizing the tax-related files at the end of each month and binding the archives at the end of the year, which consumes a lot of manpower and material resources. Due to the importance of the tax material, the tax files need to be guarded for a long time. Such a large amount of archives take up a large number of offices of the tax departments at various levels. According to incomplete statistics, since the implementation of the tax collection and management software in2004, the archives offices of26tax bureaus in Shijizhuang have expanded several times,and most of the archives occupy3hundred to4hundred square meters, or even thousands of square meters, bringing pressure to the already tense office conditions. According to the national archives administration departments’ policy of developing the electronic archive management on a big scale in our country, to further implement the requirements of "two heavy lifting"work, standardize the documents and material management of taxpayer, avoid the needless duplication of the taxpayers providing documents and material and lighten the burden of taxpayers, the state administration of taxation decided to do some pilot projects if some counties and cities of Hebei province, organizing and developing electronic archives management systems, constructing auxiliary tax management platform. And then promote it to the whole province national tax system.Electronic records management refers to a process that when the tax authorities handle tax-related business for the taxpayers, they form electronic documents by scanning the documents and material and give the documents classified management, multiple calls and analysis and query. After the implement of the electronic file management, the taxpayers are no longer required to provide corresponding copies and engrave the "verification is consistent with the original" seal. This system will ease the burden on taxpayers, reduce the burden of taxation authority at the grass-roots level and embody the general requirements of "for the people, pragmatic, honest" put forward by the general administration.Manual acquisition and data acquisition are the two methods of tax-related data electronic file acquisition, both of which are under the rule of one-time complete collection work. When the staff accepts the tax-related case of the taxpayers or due to other work which need to consult the related information archives of the taxpayers, they can consult it with correct user name and password to enter the electronic system.Tax-related information electronic archives is under the rule of "one type" file storage management, taking the "taxpayer identification number" as the basic identification code, storing the tax-related information of the taxpayers points in the electronic archives management system database accordingly. The date in the electronic data system should be saved and backed up, the operating logs that meet the requirements of the safety should be established, automatically recording the operating personnel and time etc at any time, and the security and secrecy polices should be strictly enforced to guarantee the standardization, unification and safety of formation and retrieval of the electronic date.This paper minutely analyzes the problems the system will solve, the background of the research and development of the software, and the current situation of electronic archives management system at home and abroad. It also analyzes the requirements and design process of the electronic archives management system, introduces and describes some of the system module design and implementation in detail. In the last part, it minutely describes the test process,method and cases of tax electronic filing system.Using the unified modeling language (UML), this paper systematically analyzes the requirements and design of the electronic file information software. In the software, the author does the architectural design based on the problems achieved from the requirement analysis, dividing the management system into user management, archives information collection, tax-related information maintenance, electronic archives query function module, etc, having a study on electronic data management and information technology required by the framework in the software.Finally in the paper, the software function modules were tested, the deficiency of the software is analyzed, the prospect of the electronic tax information file system was forecasted, and the sincere thanks to the colleagues and tutor who have given advice and help in the writing of this paper were expressed.